Traffic Department
Shipping and Routing Instructions and General Notice Conditions or Order to Vendor
ALL ORDERS ARE PLACED SUBJECT TO THESE CONDITIONS.
- If no notification is given us within five (5) days after receipt of
a purchase order, it is understood that the terms and conditions shown on order
are satisfactory. All settlements will be made in accordance with such terms and
conditions.
- Acceptance of the order, or shipment
of any part of it, constitutes an agreement to all its specifications.
- Shipment by you of any part of the order constitutes a warranty and
certification that to the best of your knowledge and ability, all laws, rules or
regulations of governmental agencies applicable to the production or sale of this
merchandise have been complied with. Seller agrees that it will render purchaser
harmless and defend any suit(s) filed against purchaser of its purchase, use and
sale of the goods covered by this purchase order.
- MERCHANDISE MUST BE SHIPPED BETWEEN THE "SHIP NOT BEF" DATE AND THE "CANCEL DATE".
- In addition to remedies provided by law, this order is subject to cancellation if merchandise does not ship as specified. Merchandise may be returned at your expense. Duckwall-ALCO Stores, Inc. will also claim a 10% invoice allowance for each rejection of shipped goods to recover all expenses incurred in unpacking, examining, repacking and sorting and/or landing and reshipping goods. Please advise immediately if any part cannot ship by specified date and provide Duckwall-ALCO with the purchase order number and department number.
- Duckwall-ALCO Stores reserves the right to keep and accept goods that were shipped after the cancellation date. Duckwall-ALCO shall claim a 10% invoice allowance for goods shipped after the cancellation date to recover costs due to excessive handling, expediting and expenses caused by late shipment of goods.
- Merchandise shipping prior to date specified shall be subject to anticipation and warehouse charge of 10% of invoice or returned at your expense to be held until proper shipping date.
- If offered with the normal terms of sale, we reserve the right to make payments earning the stated case discounts.
- Payment due date is based on the terms of the Vendor Agreement, date of receipt of goods or date of invoice, whichever is latest..
- Duckwall-ALCO stores, Inc. does not agree to pay any interest or penalty charge due to late payment of any invoice.
- Duckwall-ALCO Stores, Inc reserves the right to reject any merchandise that may arrive with an expiration date that, in Duckwall-ALCO's sole and unilateral opinion, does not allow adequate shelf life. Said merchandise shall include, but not be limited to perishables, pet food and health and beauty aids. In addition, all merchandise with a manufacturer's recommended expiration date shall be subject to Duckwall-ALCO's acceptance based on adequate shelf-life of said merchandise.
- We reserve the right to return any merchandise that does not comply with our purchase order specifications. It is the policy of Duckwall-ALCO Stores, Inc. to refuse over-shipped merchandise when possible (freight terms dictate refusal). Over-shipped is defined as merchandise exceeding the purchase order quantity. A vendor may not without authorization substitute SKU's, style or color to complete an order. It is Duckwall-ALCO policy to not pay for or return long merchandise with a cost value under one thousand dollars ($1,000.00). A minimum $300.00 chargeback on long P. O. 's over $1,000.00. The additional expense and systems issues related to the long merchandise will be offset by nonpayment of merchandise not ordered.
- All merchandise is labeled in accordance with and complies in all respects with any and all applicable federal, state and local laws, regulations orders and ordinances, including without limitations any applicable rules of the Federal Trade Commission, the Consumer Product Safety Commission and the Department of Health, Education and Welfare, including the requirements of the following Acts to which it may be subject: The Federal Food, Drug and Cosmetics Act, the Consumer Product Safety Improvement Act, the Lacey Act, the Federal Hazardous Substance Act, and the Flammable Fabrics Act.
- Failure to comply with the instructions and/or conditions of the order will result in a $200.00 minimum service charge or 10% of invoice, whichever is greater.
- Discontinuance of our business by reason of fire, flood, tempest, earthquake,
war, terrorism or Act of God, will give us the option of canceling all undelivered
orders herein, provided that reasonable notice is given of such discontinuance.
- Your bill of lading must show the proper National Motor Freight Classification
(NMFC) number and weight. Our carrier contracts exempt pallet weight from freight
charges. When preparing a Bill of Lading for our company, product weight and pallet
weight must be shown as separate entries. DO NOT include the product weight and
pallet weight as a single line entry. If your product is misclassified or shows
incorrect weight, we will bill back any additional freight charges plus up to $200.00
compliance charge.
- All excess transportation charges on split shipments will be charged to shipper. A transportation routing guide is available on line at www.ALCOstores.com under logistics.
- Any deviation from routing shown on
order will result in up to $200.00 compliance charge plus any excessive freight
charges.
- On approved back orders, shipments will be prepaid unless otherwise
stated on purchase order or provided in writing before time of shipment.
- We shall be indemnified for loss, or damage, caused by any act of shipper,
or his agents or representative. Any additional expense
caused by improper packing, addressing, wrong classification, or failure to follow
instructions will be deducted from settlement.
- Units of measure abbreviations appearing on our purchase orders are:
AS — Assortment
CA — Case
EA — Each
- The PO shipping window is outlined by the "SHIP NOT BEF" date which is the PO do not ship before date and the "CANCEL DATE" which is cancel the PO if not shipped by date.
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